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Adding File Name and Path to Documents

Accessing the Headers and Footers

To work on footers and headers:-

Choose View/Header & Footer

(the Header & Footer toolbar appears)

Use the Switch Between Header and Footer button to move between the header & footer

Edit the header and footer

Click Close to exit

Altering the Headers and Footers

To add items to the footer or header use the following:-

ACTION	BUTTON
Add the page number
Add the total number of pages
Add today’s date
Add the current time

Formatting the Headers and Footers

To format the footer or header do the following:-

ACTION	METHOD
Add text	Type from the keyboard
Format font	Use the font formatting buttons or menus
Set or alter tabs	Use the Ruler and Format/Tabs
Format the page number

Adding File Name and Path to the Headers and Footers

To add the file name and path to the footer or header do the following:-

ACTION	METHOD
Add the file’s name	Choose Insert Field Click [All] in Categories Choose FileName in Field Names OK
Add the file’s name	As part of entering the file’s name:- When selecting FileName in Field Names Click Options button Choose Field Specific Switches tab Click \p in Switches Click Add To Field button OK OK

To ensure all new documents have the file path displayed create a new template (with the file path enabled in the footer) and name it <normal2.dot>. Save this document in <C: drive/program files/microsoft office/templates> (or wherever your template files are located). Delete your <normal.dot> file and then rename <normal2.dot> to <normal.dot>. This becomes the default document whenever a new document is created in Word.

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This page was last modified November, 2000,
Materials on this site are authorised for publication on the Internet by Joanne Howard, Staff Development Section.
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